First search department webpages to find 4-5 top faculty names, then read over their CVs or publications, and email with a specific ask!
Are you looking to join a lab meeting, attend office hours, set up an informational interview, or apply for a longer-term research position? Be clear what you are asking for and include a request for additional information. Make sure your emails are personal to your interests. Here are a few examples:
- Is there an upcoming lab meeting where I can learn more about the type of research you conduct?
- I am looking to explore the role of women in film, can I attend your office hours to get your thoughts on my research ideas?
- Can we set up a time to talk in the next week or two to learn more about research in your area?
- If you are not the best person to ask, can you recommend who I can reach out to?'
You can send you resume and cover-letter in an inquiry email. Use a clear subject line to grab the Faculty’s attention. Here are a few examples of email subject lines you might consider:
- Dr. Carton, can I assist with your neural circuit research?
- In need of a research assistant with brain mapping expertise?
- Professor Manette recommended I reach out regarding your research (if you indeed can use a professor as a reference)
Consider the best time of year to email
If you want to secure a research assistant position during the academic year, you should email your cover letter in the spring or mid-summer, before the fall semester starts.
If it’s already the middle of the fall semester, you have two options. First, you can reach out and inquire about becoming a research assistant for the spring semester or ask to join for summer projects.
Follow up if you don’t receive a reply
Wait a week—but no longer—before following up. Make your follow-up email very brief. Send it as a reply to your original email with your cover letter and resume, so the professor can easily review your initial research assistant request. See sample below.
It’s appropriate to send one follow-up email, but do not continue to pester the faculty if you still don’t receive a reply. At that point, widen your search and find other faculty to approach. View examples emails below.
Need help with searching for faculty or want a second set of eyes on your inquiry emails? URCA is here to support through the process! Book appointments by calling 303-315-4000 or in Handshake.