CU Denver staff can use approved AI tools to organize information,
improve communication, and reduce time spent on routine tasks.
Expand each example for a step-by-step workflow, a sample prompt,
and links to official training resources.
PPT
Create Presentations
Turn notes and bullet points into a structured first draft
for a presentation, then review and refine the content using
your professional judgment.
Example: Convert department meeting notes
into a six-slide presentation with an overview, accomplishments,
challenges, decisions, and next steps.
View workflow, prompt, and resources
How to try it
- Open Microsoft Copilot Chat and sign in with your
university account.
- Upload an approved document or paste the notes you
want Copilot to use.
- Describe the audience, presentation length, purpose,
and required sections.
- Check the draft against the source material and move
the approved content into the CU Denver PowerPoint template.
Try this prompt
Create a six-slide outline for a 10-minute department
presentation. The audience is CU Denver staff. Include
a title slide, current status, accomplishments,
challenges, decisions needed, and next steps. Use
concise bullets and suggest speaker notes. Do not add
facts that are not in the source material.
Tool access: All staff can use Copilot
Chat to develop an outline. Creating or editing slides
directly inside PowerPoint requires a paid Microsoft 365
Copilot license.
Official resources
PM
Summarize Project Information
Bring together key points from project documents and meeting
notes to create a concise leadership update with decisions,
deadlines, risks, and next steps.
Example: Combine a project tracker, meeting
summary, and status notes into a one-page weekly update.
View workflow, prompt, and resources
How to try it
- Collect the approved project tracker, status notes,
and previous update.
- If the information came from a Zoom meeting, enable
Meeting Summary before the meeting begins.
- Provide the approved source material to Copilot Chat
and request a structured update.
- Confirm dates, decisions, action items, and owners
with the project team before sharing the summary.
Try this prompt
Using the project information provided, prepare a
one-page leadership update. Include overall status,
accomplishments since the previous update, upcoming
deadlines, risks and blockers, decisions needed, and
next actions with owners. Separate confirmed
information from assumptions. Flag conflicting dates,
missing owners, and information that needs verification.
Tool access: Zoom Meeting Summary is
available through the university Zoom environment.
Copilot Chat can summarize files you provide manually.
Automatic access to emails, calendars, Teams discussions,
and OneDrive files requires the paid Microsoft 365
Copilot license.
Official resources
XLS
Organize Reports and Data
Use AI to summarize spreadsheet information, identify patterns,
and prepare clear tables or charts for review and
decision-making.
Example: Analyze an expense report by department,
identify unusual changes, and create a summary table for review.
View workflow, prompt, and resources
How to try it
- Keep the original workbook unchanged and work from
a clearly labeled copy.
- Make sure column headings are clear and remove
information that is not needed for the analysis.
- Ask Copilot a specific question and name the columns,
date range, calculations, and desired output.
- Verify totals, formulas, source rows, charts, and
identified trends before using the results.
Try this prompt
Analyze the expense report provided. Do not change
the original file. Create a summary by department
and expense category, identify the three largest
month-to-month changes, flag missing or duplicate
entries, and recommend an appropriate chart. Explain
the calculation used for each finding and list
anything that should be verified manually.
Tool access: Staff can use Copilot Chat
to review an uploaded workbook or ask for help with
formulas. Creating formulas, PivotTables, charts, and
other changes directly inside Excel requires a paid
Microsoft 365 Copilot license.
Official resources
Before You Begin
Microsoft Copilot Chat is available to active CU Denver faculty,
staff, and students when they sign in with their university
account. AI features integrated directly into Excel, PowerPoint,
Word, Outlook, and Teams require a separate Microsoft 365 Copilot
license.
Always verify AI-generated content. Follow university requirements
for privacy, data classification, security, accessibility, and
responsible AI use. Do not upload university information to an
AI tool that has not been approved for that information.
